1. Introduction
Half Double Institute, Strandvejen 54, 2900 Hellerup, Denmark is the data controller for the processing of your personal data. Below, Half Double Institute has provided an overview of the processing activities in which personal data are processed, including among others the purpose thereof and the legal basis.
If you have any question to this privacy policy (“Privacy Policy”) or you wish to exercise your data subject rights pursuant to Chapter III of the General Data Protection Regulation (“GDPR”) and according to section 6 of this Privacy Policy, please contact Half Double Institute by telephone on +45 5138 7422 or by email to info@halfdoubleinstitute.org.
2. Categories of personal data, purpose and legal basis
Certain recipients process personal data on behalf of Half Double Institute and may only process your personal data in accordance with documented instructions given by Half Double Institute and further terms and conditions stated in a data processor agreement entered into with Half Double Institute. These data processors are not permitted to process your personal data for their own purposes.
2.1 Website visitors
When you visit Half Double Institute’s website halfdoubleinstitute.org, Half Double Institute will process personal data about you, for instance your IP-address. Half Double Institute’s Cookie Policy, https://halfdoubleinstitute.org/privacy-and-cookie-policy includes further information on Half Double Institute’s use of cookies and explains how you can delete or turn them off. The purpose of using cookies is to improve your user experience on Half Double Institute’s website, to provide functionality, to generate statistics, to remember your preferences (e.g. choice of language), and to customise Half Double Institute’s advertising on social media.
The legal basis for the processing of your personal data in that regard is your consent, which you will be asked to give when you visit the website, cf. Art. 6(1)(a) in the GDPR.
In certain cases, the legal basis for the processing of your personal data is Half Double Institute’s legitimate interests and that it is Half Double Institute’s assessment that our legitimate interests override your interests or fundamental rights and freedoms, cf. Art. 6(1)(f) in the GDPR. The legitimate interests pursued are to provide you with a website that works optimally, a good website experience and marketing activities.
2.2 Social media
Half Double Institute processes your IP-address and the information you have made available via the settings of [Facebook, Instagram and LinkedIn], your reactions to Half Double Institute’s posts and sharing of posts as well as any comments to Half Double Institute’s posts. The purpose of the processing is image branding and marketing of Half Double Institute.
The legal basis for the processing of your personal data is Half Double Institute’s legitimate interests and that it is Half Double Institute’s assessment that our legitimate interests override your interests or fundamental rights and freedoms, cf. Art. 6(1)(f) in the GDPR. The legitimate interests pursued are image branding, marketing and business development.
2.3 Signing up for events
Half Double Institute processes your name, contact details, such as address and email address, employer company and your title if supplied by you. Half Double Institute will record and use the information for event administration purposes (e.g. to confirm registration, prepare name tags and attendance certificate and, where relevant, to forward event materials).
The legal basis for the processing of personal data is Half Double Institute’s legitimate interests and that it is Half Double Institute’s assessment that our legitimate interests override your interests or fundamental rights and freedoms, cf. Art. 6(1)(f) in the GDPR. The legitimate interests pursued are to administer events and send out evaluation forms.
2.4 Newsletter subscription
If you subscribe to Half Double Institute’s newsletter, Half Double Institute will process your name and email address. The purpose of the processing of your personal data is to provide you with Half Double Institute’s newsletters.
The legal basis for the processing of personal data is Half Double Institute’s legitimate interests and that it is Half Double Institute’s assessment that our legitimate interests override your interests or fundamental rights and freedoms, cf. Art. 6(1)(f) in the GDPR. The legitimate interests pursued are Half Double Institute’s marketing activities, including providing you with the newsletters and Half Double Institute’s interest in targeting the material Half Double Institute send out.
2.5 Customer support inquiries
If you submit an inquiry relating to Half Double Institute’s services to Half Double Institute’s customer support, Half Double Institute will process personal data included in your inquiry and any other personal data of relevance to the inquiry. The personal data processed will be your name, your email address, the personal data included in your inquiry, etc.
The legal basis for the processing of personal data is Half Double Institute’s legitimate interests and that it is Half Double Institute’s assessment that our legitimate interests override your interests or fundamental rights and freedoms, cf. Art. 6(1)(f) in the GDPR. The legitimate interests pursued are to provide customer support by answering the inquiries and business development.
2.6 Contact person at a vendor or another business partner
As a contact person at a vendor or another business partner, Half Double Institute processes your personal data when you communicate with Half Double Institute, e.g. via emails in connection with Half Double Institute’s existing contractual relation with the company you are employed with or in connection with the conclusion or termination of a contract. Half Double Institute processes ordinary personal data about you, including your name, email address, telephone number, address, your position with the company, etc.
The processing of your personal data is necessary for Half Double Institute to fulfil Half Double Institute’s contractual obligations towards your employer. The legal basis for such processing of your personal data is that the processing is necessary for the purposes of legitimate interests pursued by Half Double Institute and that it is Half Double Institute’s assessment that our legitimate interests override your interests or fundamental rights and freedoms, cf. Art. 6(1)(f) in the GDPR. Half Double Institute’s legitimate interests are fulfilment of our contractual obligations, maintaining and enhancing customer relationships, invoicing for the services your company provides to Half Double Institute and/or vice versa, communicating with you if you have any questions related to our services or vice versa, and for documentation purposes in the event Half Double Institute agree on matters relating to our services in writing via email.
In some cases, processing of personal data is necessary in order to comply with a legal obligation to which Half Double Institute is subject, for instance in relation to the obligation on the preservation of accounting records pursuant to the Danish Bookkeeping Act. In such case, the legal basis for the processing is Art. 6(1)(c) in the GDPR.
3. Recipients of your personal data
Where relevant, Half Double Institute may disclose or transfer your personal data to vendors, business partners or other collaborators for business purposes.
Certain recipients process personal data on behalf of Half Double Institute and may only process your personal data in accordance with documented instructions given by Half Double Institute and further terms and conditions stated in a data processor agreement entered into with Half Double Institute. These data processors are not permitted to process your personal data for their own purposes.
5. Storage of your personal data
Half Double Institute will only store your personal data as long as it is deemed necessary to fulfil the purposes for the processing of your personal data.
Contact person
If you are a contact person of our vendors or business partners, etc., Half Double Institute will store personal data about you until termination of the contractual relationship (if any), as long as Half Double Institute communicates with you because you are the Half Double Institute’s point of contact, or until it is no longer necessary for the establishment, exercise or defence of a legal claim.
Customer support inquiries
The inquiries will be deleted ongoing when they are handled, unless it is deemed necessary to store them for documentation purposes e.g. due to a dispute, including for the establishment, exercise or defence of legal claims.
Bookkeeping material
Half Double Institute will store your personal data to the extent it is necessary for bookkeeping purposes such as personal data related to invoicing. Such personal data will be stored for a period of 5 years from the end of the financial year to which the accounting records relate. The purpose is to comply with the legal obligation pursuant to the Danish Bookkeeping Act.
Social media
The personal data will be deleted when the post is deleted or when you choose to withdraw your reaction to the post (like, share, etc.). Your IP-address collected and processed for statistical purposes through the use of cookies will be retained for up to 14 months after the cookie was stored onto the visitor’s hard drive.
Newsletter subscription
The personal data will be deleted when you withdraw your consent to receiving Half Double Institute newsletters.
6. Your rights
Half Double Institute has implemented a number of measures to protect your personal data and ensure your rights. As a data subject, you can exercise the rights listed below. However, some of the rights only apply under certain circumstances.
The Danish Data Protection Agency has prepared guidelines regarding the data subjects’ rights. The guidelines can be accessed here. However, please note that the guidelines are only available in Danish.
6.1 Right of access
You have the right to request access to, including the disclosure of a copy of the personal data that Half Double Institute process about you as well as the right to receive information on:
- the purposes of the processing;
- the categories of personal data concerned;
- the recipients or categories of recipient to whom the personal data have been or will be disclosed, in particular recipients in third countries and in that connections the necessary measures carried out prior to the transfer;
- the envisaged storage period or the criteria used to determine that period;
- the existence of the right to request rectification, erasure, restriction or objection against processing of your personal data, including especially processing of personal data in connection with direct marketing purposes;
- the right to lodge a complaint with the Danish Data Protection Agency;
- where your personal data are obtained from if the personal data are not collected from you; and
- the existence of automated decision-making, including profiling, and as a minimum meaningful information about the logic involved, as well as the significance and the envisaged consequences of such processing for you.
6.2 Right to rectification
You have the right to have inaccurate personal data about yourself rectified as well as the right to request completion of incomplete personal data concerning you.
6.3 Right to erasure ("right to be forgotten")
Under certain circumstances you have the right to obtain from Half Double Institute the erasure of personal data concerning your, for instance if the processing is based on your explicit consent and you withdraw this consent.
6.4 Right to restriction of processing
You have the right to restrict Half Double Institute’s processing of your personal data, for instance, in the event you dispute the accuracy of the personal data.
6.5 Right to data portability
When our processing of your personal data is carried out automatically and is based on your consent or a contract with you, you have the right to receive the personal data concerning you in a structured, commonly used and machine-readable format and the right to transmit those personal data to another data controller, if this is technically feasible.
6.6 Right to object
You have the right to object, on grounds relating to your particular situation, at any time to our processing of your personal data which is based on point (e) or (f) of Art. 6(1) in the GDPR. This applies at any time where personal data are processed for direct marketing purposes.
6.7 Right to not be subject to individual automated decision making
You have the right not to be subject to a decision based solely on automatic processing, including profiling, which produces legal effects concerning you or similarly significantly affects you.
6.8 Right to withdraw a consent
If you have given us your consent to the processing of your personal data, you have the right to withdraw such consent at any time. However, the withdrawal of your consent will not affect the lawfulness of processing of your personal data based on consent before its withdrawal.
7. Questions or compliants
If you have any questions relating to this Privacy Policy, you wish to exercise your rights as mentioned above, or you disagree with the way Half Double Institute process your personal data, you can contact Half Double Institute by using the contact information provided in section 1 of this Privacy Policy.
You can also file a complaint to the Danish Data Protection Agency, which is an independent public authority that is, inter alia, responsible for monitoring and enforcing the application of the GDPR. The Danish Data Protection Agency's contact information is available on its website: www.datatilsynet.dk.
8. Amendments to this privacy policy
This Privacy Policy will be updated and modified periodically, as well as when necessary due to changes in applicable data protection legislation and practice and, thus, Half Double Institute recommend that you keep yourself updated of such changes.
Date of last change to this Privacy Policy:
03-02-2021
